From inquiry to ongoing support
From your first conversation to day-to-day operations and improvement.
At 四葉社会保険労務士事務所, our representative first listens to you and clarifies your business, hiring plans and current concerns. After confirming the quotation and support team, we share documents, prepare your operations and test the process before starting the actual work.
Our involvement continues beyond the launch. We review issues that emerge in practice and adjust the process to your company's circumstances.
The following is a standard example for starting ongoing payroll or labor support. For a standalone request, such as employee onboarding or offboarding filings, we use only the steps needed for that work. A standalone engagement does not automatically require an advisory retainer or the introduction of freee or a LINE time clock.
You can contact us while forming a company or looking for premises, even if you are not yet sure which procedures are needed.
8 steps, starting with your inquiry
Get in touch
You can contact us through a referral, our website inquiry form, LINE, telephone, or matching platforms such as Mitsumoa and Zehitomo.
Tell us about your current situation: perhaps you are hiring your first employee, want to outsource payroll only, or are unsure which procedures follow company formation. You do not need to have every document ready at the outset. If dates such as the first working day or first payroll payment have already been decided, please let us know.
What we ask you to do: Tell us your concerns, preferred contact method, and any known plans or deadlines.
- What we establish at this stage
- The matters you would like to discuss and a date for the initial meeting.
Meet with our representative
Our representative, 浦松丈二 (Joji Uramatsu), asks about your business, current team, future hiring or premises plans, and how you manage payroll and attendance.
We consider why the requested procedure is needed and how it relates to other preparations. If your inquiry began with company formation or a search for premises, we take account of that background when making the necessary checks.
What we ask you to do: Explain your current way of working, what you would like to change and what you would like to keep.
- What we establish at this stage
- A clearer picture of the issues, their priorities and an initial outline of the scope.
Quotation, proposal and team assignment
We propose the work and approach, then provide a written explanation of initial fees, recurring fees and any work requiring a separate quotation before starting. We also clarify which tasks your company performs and which Yotsuba handles.
Normally, one assigned staff member and our representative support you. We identify your day-to-day contact and the person responsible for checks and professional judgments. If the team arrangement differs because of the requested work, we explain it in advance.
Preparation starts after you agree to the proposal and we confirm the contract.
- What we establish at this stage
- The written quotation, contract terms, support team and division of responsibilities.
Create a shared cloud folder
We prepare a shared cloud folder to organize required documents and copies of filings. It makes submitted documents, outstanding items and matters under review easier to identify, reducing time spent searching for or resending materials.
Access to view or edit is restricted. Payroll and employee information are separated by storage location and permissions as appropriate to the content. We explain how to use the folder and agree who checks what.
What we ask you to do: Confirm your company's contact person and who may access the documents.
- What we establish at this stage
- Where documents are kept, how submission status is tracked, and viewing and editing permissions.
Confirm the schedule and documents, then prepare the operating process
We check hiring dates, required filings, attendance cutoff dates and payroll payment dates, then agree who prepares each item and by when. We organize the documents needed for the company and employees and identify missing information.
When introducing freee HR for ongoing support, we configure company and employee information, pay arrangements, working hours, allowances and approval flows. We also prepare the LINE time clock to fit the actual working arrangements.
Beyond making the software ready to use, we establish how information is submitted, checked, corrected and approved so that daily operations can run.
- Hiring and filing schedule
- Required documents
- Payroll cutoff and payment dates
- freee HR
- LINE time clock
- Checks and approvals
What we ask you to do: Provide the required company and employee information and confirm working conditions, pay conditions and approvers.
- What we establish at this stage
- The implementation schedule, document checklist, settings and monthly responsibilities.
Test and adjust
Before live operation, we test the flow from clocking in and reviewing attendance through payroll calculation and approval. We check whether hours and allowances are reflected as expected, whether the people responsible can access the screens and documents they need, and whether information can be handed over practically.
We adjust unclear operations or settings that do not match the intended process, then confirm the conditions for starting with you.
What we ask you to do: Try the operations, checks and approvals your company will perform, and tell us what you notice.
- What we establish at this stage
- Test results, items to correct and the checks needed before launch.
Begin live operation
We start the actual work according to the agreed schedule. Using employee time records and personnel information, your company reviews and finalizes attendance, and Yotsuba checks the payroll calculations. Payroll results are finalized only after your company's final approval.
Onboarding, offboarding and other filings are handled within the contracted scope, with copies and progress shared. We also check questions and changes as they arise during the first cycle.
- Your company's role
- Provide personnel information; review, correct and finalize attendance; give final approval of payroll results.
- Yotsuba's role
- Check required information, calculate payroll and handle filings within the contract, and share copies and status updates.
- What we establish at this stage
- Confirmation that the first cycle is complete, a monthly rhythm for communication and checks, and shared copies of filings.
Review and improve (PDCA)
Some issues become clear only in practice: time records may often be missing, documents may arrive late, or increased hiring may put pressure on the current process. We review what has happened in daily operations.
We plan, carry out the work, check the results and improve. Repeating this cycle helps us adjust HR and labor operations to your company's circumstances. The scope of review and consultation arrangements depend on your contract.
- What we establish at this stage
- Improvements to make, procedures to revise and the next issues to address.
We explain the specific schedule and process after checking your requested scope and document readiness. We do not guarantee a particular completion date or outcome.
Your inquiry may begin with company formation or a search for premises.
Your first question may concern something other than labor services. Forming a company, renting premises or hiring for the first time can reveal new HR and labor questions as business preparations progress.
These are generalized examples explaining how an inquiry and the process may develop. They do not describe a particular client or a client's results.
From company formation to hiring, social insurance and payroll preparation
An inquiry to 四葉行政書士事務所 about company formation support may lead to preparations for hiring, social insurance and payroll after the business starts.
We organize the labor preparations needed in light of your business objectives, structure and future plans. Administrative scrivener support, such as drafting articles of incorporation, and labor consultant support proceed as separate professional services. If incorporation registration is needed, we explain the separate responsibilities of a judicial scrivener or other appropriate professional.
Company formation inquiry → Business and hiring plans confirmed → Labor engagement and implementation preparation.
From finding premises to preparing employment for opening day
An inquiry to 四葉不動産株式会社 about premises may expand to hiring for opening day, working conditions, attendance management and payroll.
We organize the schedules for preparing the premises and welcoming employees, considering the planned opening date, operating hours and staffing. The real estate company handles property brokerage, and the labor consultant office handles HR and labor matters.
Premises inquiry → Opening and hiring plans confirmed → Labor engagement and implementation preparation.
Start directly with employee filings only or payroll only
You are equally welcome to contact us without commissioning company formation or a property search. You can begin with the work you need, such as filings for one new employee or monthly payroll alone.
We first agree the scope, required documents and checking process. If you later add ongoing labor advice or other work, we explain the additional scope and fees separately.
四葉不動産株式会社, 四葉行政書士事務所 and 四葉社会保険労務士事務所 are separate business entities, accepting work under separate scopes, contracts and fees. You may commission only the services you need. If you also use other professionals or providers, we confirm the division of responsibilities.
Information handling and professional review
We identify the people who handle documents, set access permissions and use different transfer methods according to the information type. Our representative certified social insurance and labor consultant takes responsibility for checks and professional judgments concerning payroll, social insurance and related matters. We do not enter clients' personal information into generative AI.
This page explains a general process. Legal judgments about individual circumstances require review by a qualified professional.
Frequently asked questions
Do I need to prepare every document before contacting you?
No. First tell us about your situation and the work you would like to commission. After speaking with you, we organize the required documents and explain how to submit them. Please also tell us any dates already decided, such as the first working day or payroll payment date.
Does making an inquiry automatically create a contract?
No. An inquiry alone does not establish an engagement. We explain the scope, fees and support team, then confirm the contract before starting preparation. If paid research or other work is needed, we explain it before beginning.
How do the representative and assigned staff support us?
Our representative conducts the first meeting. Normally, one assigned staff member and the representative support you. We identify your day-to-day contact and the person responsible for checks and professional judgments, and explain the team arrangement for your requested work.
Do filings-only requests also require freee or a LINE time clock?
Not automatically. For filings-only work, we focus on checking and exchanging the necessary documents. For ongoing payroll or similar work, we check the contracted scope and current operations before explaining software introduction and setup.
Do we need to resubmit documents already provided for company formation or premises?
After checking the purpose and permitted sharing scope, we appropriately use necessary basic documents to reduce duplicate submissions where possible. Changes in content, document validity or the requirements of a particular procedure may mean that we need to check again or request additional documents.
Are administrative scrivener and real estate services included in the same contract and fee?
No. Each business entity accepts work with separate scopes, contracts and fees. You can commission only the parts you need. Where another professional handles matters such as registration or tax, we also explain the division of responsibilities.
You can contact us while forming a company or looking for premises, even if you are not yet sure which procedures are needed.