“I enjoy my work.”Let’s build a workplace like that.
From onboarding and offboarding procedures and payroll to recruitment and labor advice. We work with you to make improvements that meet your workplace’s day-to-day needs.
From your first conversation to day-to-day operations and improvement. Our representative learns about your business and works with the assigned staff member on document organization, freee HR and LINE time-clock setup, testing and live operation.
Your inquiry can also begin with company formation or a search for premises. We take account of the background and relevant basic documents to organize the preparation needed.
For filings-only requests, we use only the necessary steps. Software introduction and setup depend on the work you commission.
(The fee may be waived under an advisory contract for a specified period.)
For a new implementation without data migration, using standard payroll and attendance arrangements.
Initial setup fee · Workflow design and migration
from ¥88,000 (tax included)
For existing data migration or complex allowances, work patterns or approval workflows.
The monthly fee includes freee HR Standard and LINE clock-in. freee Accounting and other freee products are excluded.
Two setup options to suit your current operations
Standard setup
Basic freee configuration, including permissions and social insurance information
Employee registration
Standard allowances and commuting expenses
LINE clock-in setup
First payroll calculation and basic operation guidance
Workflow design and migration
Standard setup services
Existing data migration
Pay structure, allowances, deductions and work-pattern configuration
Operating and approval workflow design
Initial payroll testing and calculation
Before work begins, we confirm the scope and provide a written quote showing monthly fees, setup fees and separately charged services together.
Monthly fee (tax included)
Payroll recipients
Monthly fee
1
¥16,500
2
¥22,000
3
¥33,000
4
¥44,000
5
¥44,000
6
¥55,000
7
¥55,000
8
¥55,000
9
¥55,000
10
¥55,000
11+
¥55,000 + (Payroll recipients − 10) × ¥3,300
Add ¥3,300 per month for each recipient above 10 (tax included)
We handle
Payroll calculation
Routine social and employment insurance procedures
Day-to-day labor consultations
Advice and review of hiring terms and job postings
Basic explanations in Chinese
Basic foreign-employment and residence status advice (included in the HR retainer)
freee setup and ongoing operation support (initial setup is separately charged)
Your company handles
Attendance review, corrections and finalization
Final approval of payroll results
Providing personnel change information
Required internal approvals
Separate fees
Initial social insurance registration
Establishing labor and employment insurance coverage
Residence status applications
Year-end tax adjustment
Full recruitment process outsourcing
Specialist translation and extended interpreting
Your company reviews and finalizes attendance records and gives final approval of payroll results.
Social insurance information setup does not include initial registration applications. Residence status applications require a separate administrative scrivener contract. Year-end tax adjustment is available for a separate fee; tax judgments and tax advice, such as on dependent deductions, are referred to a tax accountant.
Compare implementation support from freee HR
freee HR also offers implementation support from initial setup. Contact the freee pre-sales team directly to confirm support scope, eligible plans, fees and a quote.
Yotsuba supports you beyond initial setup, continuing with payroll, routine procedures and day-to-day labor advice. Compare the scope and costs, including support directly from freee, before choosing.
freee HR and AI help streamline routine checks and information organization. Final professional checks and judgments are made by the labor consultant.
A clear monthly payroll workflow
Employees clock in through LINE. Your company reviews, corrects and finalizes attendance. We review the payroll calculated in freee, and your company gives final approval.
Routine procedures and day-to-day labor advice
Insurance enrollment and departure, dependent changes, remuneration changes, bonus reports and annual insurance procedures are included. Initial registration is separately charged.
Consult directly in Chinese
Basic management consultations, payroll and social insurance explanations, and onboarding explanations in Chinese are included. Basic guidance in other languages uses AI and translation assistance. Specialist translation and extended interpreting carry separate fees.
Recruitment and labor support
The monthly plan covers advice and reviews. Creation and operation are optional services. Full RPO requires a separate quote and advance agreement on scope; job placement or referral is not included.
Examples of our external HR support and specialist industries
Basic residence status advice at no extra charge
Consult directly in Chinese
Clients with an HR retainer can receive basic foreign-employment and residence status advice at no additional charge. Basic explanations in Chinese, LINE clock-in, and payroll, social insurance and labor support after hiring are also included.
Applications are handled by 四葉行政書士事務所 under a separate contract with separate fees. We explain the scope and fees for detailed application assessment and document preparation before accepting the engagement.
Examples of our external HR support and specialist industries
An external HR team for disability welfare, care and group homes
Support tailored to shifts, staffing, wage improvement and everyday labor management in disability welfare, care and group homes. We distinguish routine advice, payroll and procedures included in the monthly fee from separate work such as employment rules and wage-improvement design.
You want to outsource monthly payroll — Tell us your headcount, payroll cutoff and payday, and we will quote setup and monthly fees.
You wonder whether a contractor is actually an employee — the law looks at the actual working relationship, not the contract; left alone, it can be claimed retroactively
You are hiring part-timers and are unsure about social-insurance enrollment — weekly contracted hours are the dividing line
You are bringing a family member into the company — living together or not, director or employee, subsidies or not: some decisions must come before the start date
You employ someone who is drawing a pension — how you set wages changes how much pension is suspended
You post employees to China or elsewhere overseas — business trip or transfer makes a complete difference to workers' compensation
You are closing the company — social and labor insurance have deadlines that come before the registration
Our representative labor consultant is also an administrative scrivener authorized for immigration application intermediation, helping you consider residence status together with payroll, social insurance and labor matters after hiring.
Former China General Bureau Chief of the Mainichi Shimbun (34 years as a journalist). Certified Social Insurance and Labor Consultant (Registration No. 13260359); Administrative Scrivener (Reg. No. 25087022); Licensed Real Estate Transaction Specialist. Sorting out the complexity between the system and the workplace — a journalist's craft, applied to labor.
Launching a disability-welfare business takes three things: premises, the designation application, and labor. Premises are handled by Yotsuba Real Estate Co., Ltd.; preparation of designation-application documents by 四葉行政書士事務所; labor by this office — each under a separate contract. You may engage only the part you need, and you are free to place the other parts elsewhere.
* Yotsuba Real Estate Co., Ltd., 四葉行政書士事務所, and 四葉社会保険労務士事務所 are independent business entities and accept engagements separately (no referral fees are paid or received).
What does this office not handle?
Tax filing, tax representation, and tax consultation (work of licensed tax accountants) — not handled. We can refer you to a tax accountant (no referral fees)
Registration (work of judicial scriveners) — not handled. We can refer you to a judicial scrivener (same as above)
Representation in disputes and legal consultation (work of attorneys) — not handled. We can refer you to an attorney (same as above)
Residence-status application services (work of administrative scriveners) — handled by 四葉行政書士事務所 under a separate contract
Real-estate brokerage and rental management (licensed real-estate business) — handled by Yotsuba Real Estate Co., Ltd. under a separate contract
Experiences shared via LINE by clients who consulted us or used our services.
These are individual clients’ impressions. Disability pension eligibility, grade or benefit amount, payment supplements, application decisions and similar outcomes are not guaranteed. A qualified professional checks individual circumstances and current requirements before assessing eligibility or making legal judgments.
Translations are provided for reference. The Japanese originals and the anonymous names supplied by clients are retained.
Filing a disability pension claim
Wさん（50代・女性）
Reference translation
We had tried to apply for our son’s disability pension ourselves but had come to a standstill. We could not put together the evidence of the date of his first medical consultation, and we sought advice when we were close to giving up. First, they worked through the materials one by one, explaining which could be used and where we could ask to obtain them. We also worked together on a note about his daily life to give to his doctor. I feel they put into document form the everyday difficulties my son faces that I had not been able to put into words. While we were waiting for the decision, they told us what stage the application had reached, so the waiting was not an anxious time.
As our staff numbers grew, we wanted to put into writing the rules on leave and overtime that we had been handling through verbal agreements, so we asked for help. Instead of simply handing us a template, they listened to how we work and then drafted the provisions, which meant I could explain them to our employees in my own words.
I was unsure whether to outsource payroll or handle it myself. They helped us set up freee on the basis that we would process payroll in-house, and now the month-end work takes half a day.
Can I commission employee filings without an advisory retainer?＋
Yes. You can commission filings for one employee joining or leaving, dependent changes, or initial company insurance enrollment. We check the circumstances and required documents before quoting.
Can I commission only monthly payroll?＋
Yes. Ongoing payroll-only work is available without an advisory retainer. We confirm headcount, pay arrangements and attendance-data handover, then quote initial and monthly fees. Insurance filings or ongoing labor advice are quoted separately if added.
Is freee setup free?＋
Standard setup is ¥55,000 including tax. (The fee may be waived under an advisory contract for a specified period.) Setup with workflow design or data migration starts at ¥88,000 including tax. Payroll-only setup conditions and fees are quoted separately.
What does our company need to do?＋
Provide employee information and changes, review and finalize attendance, and give final payroll approval. We calculate, check and handle filings within the agreed scope.
Are residence applications and year-end tax adjustment included?＋
Social insurance information setup does not include initial registration applications. Residence status applications require a separate administrative scrivener contract. Year-end tax adjustment is available for a separate fee; tax judgments and tax advice, such as on dependent deductions, are referred to a tax accountant.
This page is general information. Individual cases are advised after review by the licensed consultant.
Shall we start by reviewing how you work?
四葉社会保険労務士事務所 (Kohinata, Bunkyo-ku; a 5-minute walk from Myogadani Station on the Tokyo Metro Marunouchi Line) helps you, starting with a review of your current labour practices.
